Considering most users have access to some form of hardware to use as a backup, they would be well aware of all there benefits and restrictions. Finding a solution of how to use these products in an effective way that most benefits the users can be a problem. A way to find a solution is to organize data in a way that is can be known how much needs to be stored and how often.It is best to remember that “Organizational forethought is essential to having a convenient file backup strategy.[1]” Having an organized work environment can lead to a much more effective backup solution. Knowing what has been backed up and where can save time when trying to retrieve the files as well as knowing what needs to be backed up from the system. By organizing the work in a clear format, users can then begin to understand which medium would be best to use in different situations. This also means the organization of the system and backups leads to a more stable work area.“Label disks clearly, noting the date and time of the backup. Don’t erase the previous backup until you have made a newer one.[2]” By applying this practice it will mean the backups are in such an order that the user can quickly find the lost files in a much quicker time span. This also enables the computer system to be much more organized and prevents redundant data, meaning cleaner files, allowing for cleared up space on the hard drive and a much more productive work flow.It is also a good idea to rotate the disks which contain backup files. This of course only applies to Medias such as ZIP disks or re-writable CD’s and DVD’s. By doing this the user is applying a means to protect against backup failure. There is always the chance of the system encountering a problem during the backup stage. If this does occur, having a separate backup disk will mean there is a copy of the files somewhere on hand. This will again save you some amount of time, even though the most recent copy of the data is lost.“By rotating disks you always ensure that at least one copy is in good shape.[3]”
[1] The Pennsylvania State University, 2001, Play it Safe — Back Up Your Files, last viewed 6th November 2006. <http://css.psu.edu/news/nlfa01/playitsafe.html>
[2] Sandy McMurray, 2006, Back up your computer files, last viewed 6th November 2006. <http://www.microsoft.com/athome/moredone/backupfiles.mspx>
[3] The Pennsylvania State University, 2001, Play it Safe — Back Up Your Files, last viewed 6th November 2006. <http://css.psu.edu/news/nlfa01/playitsafe.html>
